Salary Slip Generator
Make a salary slip for your cook, waiter or shop staff in a couple of minutes. Add your logo, enter the days and pay, and PF, ESI and leave cuts are worked out for you. Download the PDF or print it. Free, no signup.
Your business
Employee
Month and days
Days not covered by work, offs or paid leave.
Earnings for a full month
House rent allowance, if you pay one
Leave blank if staff eat on duty
Not cut for leave
Not cut for leave
Deductions
Depends on your state, e.g. ₹200 in Maharashtra
Part of an advance being paid back
Payment
Only the last 4 digits go on the slip.
What a salary slip should show
A slip is the record of what you paid and why. If a staff member leaves on bad terms or a labour inspector asks, it is the first thing you’ll be asked for. Keep it simple, but don’t leave out:
- Your business name and address, and the employee’s name, role and joining date.
- The month, the days in it, and how many days you paid for. Write leave without pay separately so it isn’t argued over later.
- Every earning line and every deduction line, with gross pay, total deductions and net pay.
- How the money was paid: bank, UPI or cash.
- Two signatures: yours (or a stamp) and the employee’s.
PF and ESI, in plain words
PF: the employee pays 12% of basic pay (plus DA if you pay any), and you add your own 12%. It is compulsory once you have 20 or more employees. Since 17 September 2026 the wage ceiling is ₹25,000 a month, up from ₹15,000, so the employee’s share tops out at ₹3,000 unless you both choose to pay on the full salary.
ESI: for staff whose gross pay is ₹21,000 a month or less, in places with 10 or more employees in most states. The employee pays 0.75% of gross and you pay 3.25%. Above ₹21,000, there’s no ESI on the slip.
Only the employee’s share is deducted on the slip. Your share as the employer is paid on top and doesn’t reduce their pay.
Put every advance on paper
Most kitchens give staff advances, and most disputes start there. Write the advance down the day you give it, agree how much comes off each month, and show the recovery on the slip as its own line. When the slip shows “Advance recovery ₹2,000”, nobody has to remember who said what.
For what cooks, waiters and helpers are paid in different cities, see our restaurant staff salary guide for India.
Questions owners ask
What must a salary slip show?
The name of the business, the employee’s name, role and ID, the month, how many days were paid, every earning and every deduction, and the net amount paid. It also helps to write the net pay in words and how it was paid (bank, UPI or cash), so there is no argument later.
How is PF worked out on a salary slip?
The employee’s PF share is 12% of basic pay (plus DA, if you pay DA). From 17 September 2026 the wage ceiling is ₹25,000 a month, so if basic is above that, PF is usually worked out on ₹25,000, which comes to ₹3,000. PF is compulsory once you have 20 or more employees; smaller places can join voluntarily.
When do I deduct ESI?
ESI applies to staff whose gross pay is ₹21,000 a month or less, in places with 10 or more employees (in most states). The employee pays 0.75% of gross pay and you pay 3.25%. If someone earns above ₹21,000, leave ESI off their slip.
How is salary cut for leave without pay?
Divide the fixed monthly salary by the days in the month and multiply by the days you are paying for. Weekly offs and approved paid leave count as paid days. This tool does that for basic, HRA and food allowance. Overtime and incentives are added as you enter them.
Can I give a salary slip to staff I pay in cash?
Yes, and you should. A signed slip is your record that the money was paid, and staff need it for a bank account, loan or rent agreement. Choose Cash as the payment mode and get it signed when you hand over the money.
Is this salary slip format valid for a loan or visa?
Banks accept a slip on your business letterhead with your signature or stamp, usually along with a bank statement that shows the salary credit. Add your logo and address here, then sign the printed copy.
More for running your staff and shop
Attendance, pay and advances in one place
DineOpen’s staff module records who came in, works out salary from attendance, and keeps advances and deductions on record, on the same app you use for billing.
- 7-day free trial
- Staff clock in from their phone
- Works on phone, tablet or computer
Updated November 2026 · PF and ESI figures follow the rules in force from 17 September 2026. Check your state’s professional tax slab.